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| BASIC NOTIFICATIONS TO THE TRADE REGISTER As a rule, new businesses must be registered at the Trade Register. Notifications to the Trade Register have to be filed either in Finnish or in Swedish on official Start-up Notification Forms. Using the same forms, you can also report a business to registers kept by the Tax Administration, which are the VAT Register, the Prepayment Register and the Employer Register. Who is liable to submit a notification to the trade registerA basic cotification to the trade register must always be made by the following groups:
A basic notification may be submitted by an enterprise who is not subject to notification duty. The basic cotification must be filed before starting the operations. It should be noted that limited liability companies and cooperatives are only established for legal purposes when they have been registered in the trade register. The basic cotification is made using the start-up notification form. The forms are jointly created by the National Board of Patents and Registration and the Tax Administration. The forms are available in Finnish and in Swedish from the NBPR at the trade register PatRek Customer Service (Arkadiankatu 6 A, Helsinki, tel. +358 (0)9 693 9500), the Centres for Economic Development, Transport and the Environment ( the ELY Centres), city administrative courts and tax administration service points. The forms (in Finnish and in Swedish) are also available on the Business Information System (BIS). Start-up notifications
For registration in the trade register, limited liability companies fill in the attachment form 1, cooperatives the attachment form 2 and the branch of a foreign entrepreneur the attachment form 3. Model establishment documents for a small limited liability company are available from the same places as the start-up notification forms. The documents include a Foundation Contract and Articles of Association. Completed start-up notifications are to be delivered to the NBPR at the trade register PatRek-Customer Service (Arkadiankatu 6 A, Helsinki), the Centres for Economic Development, Transport and the Environment (the ELY Centres), city administrative courts or tax administration service points. Start-up notifications may also be sent by post to The National Board of Patents and Registration - Tax Administration, Business Information System, P.O. Box 2000, 00231 Helsinki. When the start-up notification is filed with the NBPR PatRek Customer Service, city administrative court, the ELY Centres or a Tax Administration office, the person delivering the notice will be given a certificate of arrival, and the Business ID of the company noted thereon. Who is responsible for filing the basic notificationThose responsible for filing the basic notification are
The start-up notification must be signed by a person responsible for filing the notification or someone authorised by such person. If the notification is signed by someone authorised to do so, the original power of attorney or a certified copy of a specific letter of authorisation must be attached to the notification. Handling feesStart-up notifications filed with the trade register are subject to a handling fee. The amount of the fee depends on the type of notification and company. The handling fees for start-up notifications are as follows:
In addition, each auxiliary business name entered in the trade register is subject to a fee of 75 Euro per auxiliary business name. The handling fee is can be paid before filing the notification. The fee may be paid to the bank or, on filing the notice, to the NBPR PatRek Customer Service, the Centres for Economic Development, Transport and the Environment (ELY Centres) or city administrative court. When the start-up notification is filed with the NBPR PatRek Customer Service, city administrative court, the ELY Centres or a Tax Administration office, the person delivering the notice will be given a certificate of arrival, and the Business ID of the company noted thereon.  | ||||
